Last Updated June 15, 2020

OEC takes compliance with data protection laws very seriously and is committed to protecting your Personal Information. This OEC Global Privacy Policy (“Privacy Policy”) outlines our data handling practices, and in particular how we collect, use, and disclose Personal Information. How OEC uses your data is mostly governed by the EU General Data Protection Regulation 2018 (“GDPR”), replacing the Data Protection Directive 95/46/EC, which comprises a series of rights designed to protect your information.

As used in this Privacy Policy, “Personal Information” means any information that can be used to identify or is reasonably linkable, either directly or indirectly, to a specific person.

This Privacy Policy tells you about OEC’s policies and practices for the collection, use, processing, storage, transfer, and disclosure of information that we may collect about you through our website, services, and clinical trials. The Privacy Policy is applicable worldwide and complies with all applicable data protection laws. The Privacy Policy also describes rights you may have to control our use of Personal Information and how to exercise those rights.

In General

At OEC, we are fully comitted to ensuring that the privacy of our website visitors, job applicants and contacts is protected. OEC collects user data from our website, and personal data from job applicants and business contacts.

We may ask our users to provide personal information by which you can be identified, such as your name, address and contact details, to discuss services, for us to respond to your request for information on our services, or for your job application to our company.

OEC also collects data which does not allow us to identify users, but provides information on web activities, through cookies, which we use to optimise our user experience. You can be assured that any personal information you provide to us will only be used in accordance with our legal statements, documented below.

Your information will not be shared with third parties for any purposes unrelated to considering your suitability for employment, except where required by law or applicable regulation in which case, your information may be disclosed to law enforcement, regulatory or other government agencies.

For the convenience of our users and to share useful information, this website contains links to external websites, plug-ins and applications. Clicking on and enabling such links may allow the collection of your data, which will be used in accordance with the external link’s privacy policy. OEC is not responsible for the protection and privacy of any information which you provide whilst enabling external links, and such links are not governed by our legal statements. External links are not an endorsement, and OEC holds no responsibility for the content within linked sites.

Personal Information We Collect and How We Collect It | Registering Interest in a Clinical Trial

We collect Personal Information from you when you register with OEC, such as expressing interest in a specific clinical trial. Examples of Personal Information are name, address, telephone number, email address, and any other contact details you provide to us. We use this information to contact you about your interest in a clinical trial.

Before inquiring about one of our clinical trials, you will be asked to provide your authorization and consent, agreeing to the terms of this Privacy Policy and consenting to the processing of information about you as described in this Privacy Policy and in compliance with relevant data protection laws.

If you enroll in an OEC clinical trial, you will receive detailed information about data collection, including the collection of personal information, during the initiation of the clinical trial process, and you will be asked for your consent for such collection.

No Personal Information is collected, used, accessed, stored, transferred, or distributed without your explicit authorization. At any time, even after you have given authorization, you can opt out of receiving these communications by contacting us via email gdpr@oecresearch.com

Personal Information We Collect and How We Collect It | Business Partners

Business contacts may use this website to make an enquiry about OEC services, capabilities and subjects of mutual interest (such as using our online enquiry form or through submitting a Request for Information or Proposal). We collect information regarding these enquiries which contain your personal data, which include your name, the company which you represent and your contact details. We may periodically send you an email regarding our business, our services, and other relevant information to the business area in which we operate.

If you wish for your details to be amended (including deleted), you can request this by contacting us via email gdpr@oecreseach.com. We will then respond to your request as appropriate and in compliance with applicable laws and regulations.

Personal Information We Collect and How We Collect It | Job Applicants

If you apply for jobs through our website, your application and any additional information that you provide may be used to assess your skills and interests against career opportunities at OEC, and for reporting purposes that may be required by country-specific laws. When you apply online for a position with us, you are asked to provide your authorization for us to collect, use, process, store, transfer, and distribute your Personal Information before you submit any Personal Information. We may also use your information to communicate with you and to inform you of career opportunities.

Under GDPR, we adhere to:

Your right to be informed: the information OEC obtains in relation to your application will be used by OEC to consider your suitability for employment. OEC will collect, process and protect your personal information in compliance with EU General Data Protection Regulation 2018

Your right of access: you may request access to your data which OEC stores at any time by emailing us.

Your rights to rectification and erasure: you may review, update and request the removal of your personal applicant/profile information from OEC’s recruitment database at any time by contacting us.

Your right to restrict processing: OEC will restrict the processing of your information to only those personnel whom are required to evaluate your suitability for a job opening. OEC will only send your information to internal personnel and clients globally who require your information to evaluate your suitability for specific job openings.

Your right to data portability: OEC will provide you with a copy of your personal data which OEC stores. If you would like to access to this data, please emailing us

Your right to object: you have a right to object to the use of your data by OEC. If this is the case, then please emailing us with your request.

Your rights in relation to automated decision-making and profiling: OEC will not utilise automated decision-making when processing your data

However, OEC may evaluate your information for alignment and suitability to certain job openings. You are responsible for ensuring that the information you submit is accurate and up-to-date. OEC will not seek any additional data without your explicit prior consent.

Should OEC decide to offer you a position, OEC may at that time ask you to provide your consent to the use of third parties to verify your information.

If OEC does not employ you at this time, OEC may retain and use the information obtained in relation to your application so as to be able to consider your application later if a suitable position becomes available and, if appropriate, to refer back to this application if you apply again.

Purpose Limitation

OEC will collect, use, or share Personal Information supplied by you only for the purposes disclosed to you, unless the disclosure:

  • is a use of the Personal Information for any additional purpose that is directly related to the original purpose for which the Personal Information was collected;
  • is necessary to prepare, negotiate, and perform a contract with you;
  • is required by law or the competent governmental or judicial authorities;
  • is necessary to establish or preserve a legal claim or defense; or
  • is necessary to prevent fraud or other illegal activities, such as willful attacks on OEC information technology systems.
Non-Personal Data Collected Automatically

When you access our website, we may automatically collect data that is not Personal Information, such as the type of internet browser and operating system used, domain name of the website from which you came, number of visits, average time spent on the site, and pages viewed. We may use this data to monitor the relevancy of our website and improve its performance or content.

“Cookies” — Information Stored Automatically on Your Computer

OEC complies with all global regulations regarding the use of cookies, including the ePrivacy Directive. Visitors to our site are asked to provide their consent before we place any cookies on their device. For detailed information regarding OEC’s use of cookies, please refer to the OEC Cookie Policy.

Disclosure of Your Information

We may disclose Personal Information that we collect or that you provide to us to third parties we use to support our clinical trials or other services as described in the Privacy Policy. Any such third party is bound by contractual obligations to keep Personal Information confidential and use it only for the purposes for which we disclose it to them.

We may also disclose your Personal Information without your permission to comply with a court order, law, or legal process, including to respond to a government or regulatory request.

OEC does not share, sell, rent, or trade Personal Information with third parties for their promotional purposes or for any purposes without your explicit consent.

Transfer and Storage of Personal Information

We may transfer your Personal Information to the U.S. for the purposes of processing or storage. Where local law requires, we may store data locally in order to comply with such regulations.

EU - U.S. Privacy Shield

OEC participates in and has certified its compliance with the EU-U.S. Privacy Shield Framework. OEC is committed to subjecting all Personal Information received from U.S in reliance on the Privacy Shield Frameworks, to the Framework’s applicable Principles. 

Data Processing Agreements

In certain cases, OEC will transfer Personal Information from the EU in accordance with the European Commission-approved Standard Contractual Clauses. For transfers outside of the EU, OEC initiates Data Processing Agreements that comply with applicable data protection laws.

Data Retention

We will retain your personal information for the length of time needed to fulfill the purposes outlined in this Privacy Policy and/or in accordance with applicable federal, regional, country, state, provincial, or local data retention regulations.

Security

OEC is committed to protecting the Personal Information you share with us.
We utilize a combination of industry-standard security technologies, procedures, and organizational measures to help protect your Personal Information from unauthorized access, use, or disclosure.

Children

OEC will not knowingly collect, store, share, or use the Personal Information of children under the age of 18 without seeking prior parental or legal guardian consent if required by applicable law.

Your Rights

We do our best to give you reasonable controls over the Personal Information we process about you. You are entitled to certain legal rights with respect to your Personal Information.

Please note that some of these rights may be limited where we have an overriding contractual or legal obligation to continue to process your Personal Information for the purpose of a clinical trial, or where the Personal Information may be exempt from disclosure due to applicable law or regulatory requirements. We will respond to your request within a reasonable timeframe and provide you with an explanation if we are unable to fulfill your request.

You have the right to:​

  • request access to your Personal Information. This enables you to receive a copy of the Personal Information we hold about you and to check that we are lawfully processing it.
  • request correction of the Personal Information that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected.
  • request erasure (right to be forgotten) of your Personal Information. This enables you to ask us to delete or remove personal data in some circumstances. Note, however, that we may not be able to comply with your request of erasure for specific legal reasons related to a clinical trial, which we will notify you of, if applicable, at the time of your request.
  • object to processing of your Personal Information where we are relying on a legitimate interest and you feel it impacts your fundamental rights and freedoms. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information that override your rights and freedoms.
  • request restriction of processing of your Personal Information. You can ask us to restrict the processing of your Personal Information in certain circumstances, such as where you contest the accuracy of that Personal Information or you object to us processing your Personal Information.
  • request the transfer of your Personal Information to you or to a third party. We will provide to you, or a third party, your Personal Information in a structured, commonly used, machine-readable format. Note that this right only applies to automated information that you initially provided consent for us to use, or where we used the information to perform a contract with you.
How to Contact Us

For clarity or to raise any questions, concerns or comments about the OEC Global Privacy Policy, please contact us at gdpr@oecresearch.com

You may also contact our Privacy Officer at:
OBUDA HEALTHCARE CENTRE Ltd.
Gabor Kiss
Managing Director, Data Protection Officer (DPO)
74-76 Lajos utca
Budapest HU-1036

Complaints

If at any time you feel OEC has violated your privacy rights, you may contact us directly at gdpr@oecresearch.com or you may file a complaint directly with any relevant supervisory authority.gdpr

Changes to the Policy

As technology and our systems mature, so will our Privacy Policy. We will post changes to our Privacy Policy on this page. Please check this page regularly to keep up to date.